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The Career Changing Article

What Does an Administrative Assistant Do?

Administrative Assistants are responsible for a wide range of office tasks that vary depending upon the industry they work in. They often have a variety of clerical duties including answering phone calls, scheduling appointments, receiving and recording payments, organizing and maintaining filing systems, and ordering and distributing office supplies. Administrative Assistants might work for one person or an entire office division, which may affect their duties as well. They might be responsible for making travel arrangements for employees, planning conferences and meetings, and editing and formatting correspondence for employees. Administrative Assistants should be adept in multitasking and able to keep calm under pressure. On a day-to-day basis, Administrative Assistants are expected to provide excellent support to employees and office visitors. An ideal candidate holds an Associates Degree and has some experience working in Administration. 

How to Write an Administrative Assistant Resume

An Administrative Assistant should be adept in working in a team environment, where they are expected to provide valuable support to other office employees. At the forefront of their responsibilities lies the duty of making sure that all office operations run smoothly. Administrative Assistants should be able to handle multiple projects at once and should be adept in commonly used office equipment and software. The ideal candidate has a knack for organization and enjoys working with others on a daily basis. A winning Administrative Assistant resume should highlight superior organizational and project management skills, as well as excellent communication skills. By using one of's field-tested resumes, and following these helpful tips on the creation of your resume, you will be on your way to finding the job you are looking for.

See Resume Example Content For An Administrative Assistant Below

1. Profile Summary Example:

* Highlight your biggest accomplishments and attributes here. Remember to use as many powerful action verbs and job specific information as you can. Administrative Assistants provide valuable support to office employees and must showcase their greatest skills in their resume. Highlighting your key attributes that effectively showcase your qualifications and accomplishments for this detail-oriented job is crucial. See example content below.

Dedicated and experienced Administrative Assistant with experience working in a variety of office settings, providing valuable support to office staff. Adept in commonly used office software and equipment, and skilled at managing multiple projects at once. Able to handle high volumes of incoming calls while also tending to in-person inquiries. Bringing forth excellent grammatical and writing skills and strong communication skills. Proficient in MS Word, Excel, Powerpoint, and Outlook, among other vital programs.

2. Employment History Example:

*List all positions relevant to administrative work, or positions that have transferable duties and/or required skills necessary for an Administrative Assistant position. Remember to use powerful action verbs and mention job specific accomplishments that prove you are an excellent candidate . See example content below.

  • Provided top-notch support to Executives and other Office Staff on a daily basis.
  • Edited and distributed company memos on a weekly schedule.
  • Processed and recorded payments, keeping meticulously maintained filing systems.
  • Planned and made accommodations for meetings and conferences.
  • Maintained office equipment and scheduled visits for repair and service when necessary.
  • Trained new administrative personnel on company policies and procedures.

3. Education Section Example:

*List all degrees and certifications here. Any honors or distinctions should be noted here as well. If you hold a degree higher than a Bachelor Degree, you may leave out your High School. See example content below.

2000-2004 St. Francis Prep, High School Diploma Queens, NY
2004-2008 Manhattan College, Bachelor of Communications NY, NY

4. Skills Section Example:

*An outstanding Administrative Assistant resume, such as this example, will include a number of impressive administrative skills that your employer is looking for in a candidate. In order to be considered a strong candidate you must present yourself as a hardworking and detail oriented individual, who is adept in multitasking and project management. Be sure to include job specific skills. See example content below!

  • Administrative Supporting
  • Finance and Budget Management
  • Event Planning
  • Taking Dictation
  • Staff Coordination
My name is Joost and I have been active as a recruiter for the past 5 years. At, I share my experience, tips and the "secret" tricks to help you get a job. Do you have questions? Please send me an email via the contact form.