Your office manager's cover letter needs to convey your ability to make everyone's life easier in the office. Juggling multiple demands is your superpower, from hosting office meetings and overseeing budgets to leading the office team and managing administrative tasks.
Creating a compelling office manager cover letter is the way to get noticed. This often underrated, document can pique the interest of a recruiter and convince them that you have the skill set to make their office run like a dream.
Ready to get started? Follow our step-by-step guide with adaptable examples so you can start your job search with a cover letter that will spark plenty of interest.
Office manager full text-only cover letter example
Dear Ms. Camden,
I am writing to express my strong interest in the Office Manager position at Nottingham Business Solutions, as advertised on your company website. With over seven years of experience in office administration and management, I believe I would be an excellent fit for your team.
In my current role as Office Manager at Experian in Nottingham, I have successfully streamlined operations, resulting in a 20% increase in overall efficiency. I have implemented new filing systems, managed a team of five administrative staff, and coordinated with various departments to ensure smooth day-to-day operations.
My key strengths include:
- Excellent organisational and multitasking abilities
- Strong leadership and team management skills
- Proficiency in Microsoft Office Suite and various office management software
- Experience in budget management and cost-saving initiatives
I am particularly drawn to Nottingham Business Solutions due to your reputation for innovation in the business consultancy sector. I am confident that my skills and experience would contribute significantly to your company's continued success.
Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team.
Yours sincerely,
Darcie Browning
Sections of an office manager cover letter
Before you start to write your office manager cover letter, it’s a good idea to have a structure and format in mind. This will send a message that your communication and organisation skills are exemplary.
Here are the key sections you need to include:
- Cover letter header. List your essential contact information, including name, contact details, and LinkedIn URL, in a professional format.
- Greeting. Get your initial greeting right by using the hiring manager's name, rather than the generic ‘Dear Sir or Madam.’
- Introduction. Grab the attention of a prospective employer with a powerful introduction that sets you apart from the crowd. Share your enthusiasm for the role.
- Body. Highlight your standout qualifications and achievements related to the specific office manager role in this section of your cover letter.
- Conclusion. Reiterate your key selling points and strong interest in the role and working company. Include a call to action to encourage recruiters to get in touch.
- Signature. Wrap up with a professional sign-off, including your full name.
Your office manager's cover letter should be short and sweet. Stick to a one-page cover letter that is concise, informative, and engaging to avoid the hiring manager zoning out.
Remember, the devil is in the details. Always give your cover letter a thorough review once you’ve finished writing to eliminate any potential typos or mistakes. One of the top reasons recruiters reject candidates is because of poor grammar and spelling errors.
Writing a cover letter can be a daunting task. If you need some inspiration, check out our library of related cover letter examples for an office manager:
Another great resource is our article on how to write a cover letter. This provides comprehensive information and details about preparing each section of the perfect cover letter.
Once you’ve perfected your header and greeted the hiring manager, it’s time to move on and create a powerful intro that generates some interest.
Introduction of an office manager cover letter
Your cover letter introduction needs to be memorable. The reader will want to know what value you will bring to the team and why you’re different from similarly qualified candidates.
Start your cover letter strong, by presenting yourself as the solution to the hiring manager’s problem. The job description will be a great source of information and will give you some strong clues as to exactly who the employer is looking to hire.
Dear Ms. Camden,
Holding over 5 years of office management experience, it is with great interest that I submit my CV to Elevate. Having delivered robust budget management and achieved 25% annual cost savings, optimised reporting systems, and established a top-performing administrative team in my current role, I’m confident of my ability to deliver positive results.
To Whom it may Concern
Hope you’re well. I am writing to apply for the office manager role with Elevate. I’ve acquired significant experience and success in office management, so feel ideally suited to this opportunity.
Highlighting a notable achievement or relevant experience can resonate with the hiring manager and encourage them to read the rest of your office manager cover letter and CV.
For example, the job description may mention strong budget management skills, so mentioning, “Delivered robust budget management and achieved 25% annual cost savings,” is likely to be of interest and something that you can expand upon in the next paragraph of your cover letter.
Aim to keep your introduction as concise as possible. You don’t need to go into the weeds here. This is more of a teaser to pique the reader's curiosity. Stick to two or three sentences that directly relate to the core goals and objectives of the advertised job.
Dear Ms. Camden,
I am writing to express my strong interest in the Office Manager position at Nottingham Business Solutions, as advertised on your company website. With over seven years of experience in office administration and management, I believe I would be an excellent fit for your team.
Office manager cover letter body
Follow this tried and tested formula when creating the body section of your office manager cover letter:
- Focus on your career highlights as an office manager
- Demonstrate how your traits and values align with company culture
- Summarise key points via a direct and impactful conclusion
- Wrap up with a persuasive call to action that compels the hiring manager to contact you
First body paragraph
Start strong with a first body paragraph that highlights your stellar organisation, administrative, and leadership capabilities. Here’s how:
- Showcase your achievements. Overseeing smooth office operations is one thing, but providing specific examples of how you have driven performance improvement can put you in a different league. Make sure to back up any achievements with quantifiable information where possible.
- Highlight key strengths. Great organisation, leadership, communication, and problem-solving skills are all signs of a great office manager. Use the job description as your guide as to which soft skills to include.
- Technical proficiency. Reference how you have harnessed technology to benefit the office, whether that involves the use of MS Office Suite at an advanced level or other specific office management software.
- Leadership. Mention your experience in developing top-performing administrative teams who consistently exceed expectations.
Optimise your cover letter for ATS
Many companies use applicant tracking systems (ATS) to scan incoming applications and rank those that match closely with the job posting. These systems will scan both your CV and cover letter, so including keywords from the job description can help you “beat the bots!”
Highlight terms that are repeated and emphasised as important in the job description. For an office manager, this might include administrative support, scheduling, staff training, MS Office Suite, communication, and multitasking.
Second body paragraph
Companies are looking for office managers who are passionate about joining their organisation, so any opportunity to build rapport is one not to be missed.
Researching the company website and social media platforms is a great way to connect your expertise to a company’s vision and values. You can then communicate this in your cover letter.
For example, Mitie, the UK’s leading facilities management and professional services company, base their vision and values on:
- Being exceptional every day, by striving to be the best we can
- Applying expertise, care, technology and insight to create amazing environments for customers and employees
- Diversity makes us stronger
- Always go the extra mile to get the job done
Incorporating specifics from a company’s vision and values will ensure your cover letter hits the right note. For example, mentioning that the introduction of automated reporting systems in your most recent role achieved a “25% improvement in office efficiency” would show your commitment to going the extra mile.
In my current role as Office Manager at Experian in Nottingham, I have successfully streamlined operations, resulting in a 20% increase in overall efficiency. I have implemented new filing systems, managed a team of five administrative staff, and coordinated with various departments to ensure smooth day-to-day operations.
My key strengths include:
- Excellent organisational and multitasking abilities
- Strong leadership and team management skills
- Proficiency in Microsoft Office Suite and various office management software
- Experience in budget management and cost-saving initiatives
I am particularly drawn to Nottingham Business Solutions due to your reputation for innovation in the business consultancy sector. I am confident that my skills and experience would contribute significantly to your company's continued success.
Call to action & conclusion
The closing section of your cover letter needs to finish on a positive note. This is your opportunity to wrap up with a compelling end to your office manager cover letter.
Aim to be positive and confident, rather than overconfident. You want the employer to understand that you’re enthusiastic about the job, but not arrogant or desperate.
Focus on the added value you can bring to your prospective employer. Reiterate your commitment to applying your skills and expertise to benefit office operations.
End with a confident call to action that invites the hiring manager to contact you about the next steps or schedule an interview.
Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team.
Yours sincerely,
Darcie Browning
Sign off respectfully with a professional closing, such as ‘Sincerely,’ followed by your full name or typed signature.
Key takeaways
A cover letter is an essential component of any job-winning application and provides the opportunity to position yourself as the best office manager for the job.
Showcase your top-flight organisation and communication skills, office-based achievements, and strong leadership capabilities throughout your office manager cover letter. Equally important, is to convey your enthusiasm for the role and company.
Try our cover letter builder to quickly create a compelling office manager cover letter that will ensure your job search gains some traction.
