Data Entry Specialist CV Example & Writing Guide

Your data entry specialist CV will be the first thing employers will look at to confirm whether you’re the right fit for the job – and not just because of what’s on it. Data entry specialists need to be meticulous and highly organised individuals. Communicating this starts with your CV.

So, what does the ideal data entry specialist CV look like exactly?

The answer to that question will depend on a couple of different factors. First, you need to identify what potential employers are looking for in candidates. Then, you need to make sure you’re equipped with the CV knowledge you need to make every word and stylistic choice count. 

Remember, as experienced as you may be, your first impression starts from your CV. Whether you’re looking for an in-house role or to offer your services remotely, let your data speak for itself to get your foot on the next rung of the career ladder. 

CV guide for a data entry specialist CV

You can use our input at Resume.io to help land the data entry specialist job of your dreams. We have guides and CV examples for hundreds of different professions, as well as a CV builder to make your CV-crafting process as smooth as possible.

This CV guide and corresponding data entry specialist CV example will cover the following:

• How to write a data entry specialist CV
• Choosing the right CV format for a data entry specialist
• How to add your contact information
• Using summaries
• Adding your data entry specialist experience
• Listing education and relevant experience
• Picking the right CV design/layout
• What the data entry specialist market looks like and what salary you can expect

How to write a data entry specialist CV

The very first step in writing your data entry specialist CV is understanding what sections to include. Your CV should contain the following elements:

• CV header
• CV summary (aka profile or personal statement)
• Employment history section
• CV skills section
• Education section

Whichever field you find yourself working in as a data entry specialist, there will no doubt be a set way of going about your daily tasks. Job applications are equally as structured which means you can take the same formulaic approach. Start by getting informed and learn as much as you can about a company.

We’ve also come up with a few suggestions to bear in mind when you eventually sit down to write. Catch a hiring manager’s attention with these tips:

• Shine a light on the outcomes of your work achievements. These are more important than your day-to-day responsibilities. Focus instead on what you’ve accomplished through them.
• Tailor your data entry specialist CV for every job application that you submit. Data entry specialists can work across a variety of sectors, so your CV content should be geared towards the one you’re applying to.
• Ensure that your CV includes keywords from the job posting. Not only will this help your application make it through the ATS screening software but it will show hiring managers that you read the job description carefully and demonstrate your enthusiasm for both the role and company.
• Go for a professional look when it comes to your CV template. You want to communicate that you are a data entry specialist who means business. Anything overly creative or colourful could detract from that image.

Choosing the right CV format for a data entry specialist

As a data entry specialist, opt to keep things simple, professional, and as clear as possible. 

As a rule of thumb, the best CV format to accomplish this is by opting for the reverse chronological format. With this format, the focus will predominantly be on your employment section, which should also be listed in reverse chronological order. This will make it as easy as possible for hiring managers to scan through and see your most recent experience. 

If you’re just starting out in the profession, you could consider a functional format as an alternative for your CV. This would shift the focus onto your skills as opposed to your employment history and highlight what else you could bring to the table. 

Regardless of which format you choose, there are plenty of CV templates in our CV builder that will guarantee your application still captures the essence of who you are as a data entry specialist while still keeping things polished.

Include your contact information

Your job is to make sure data is input correctly and is where it’s supposed to be. Your header fulfils the same role in your CV. Don’t run the risk of hiring managers not being able to reach out about an interview by making sure that information is as easy to find as possible. 

Presenting your information professionally is also vital, as well as making sure it’s error-free. Follow these other tips to get this section of your CV up to scratch: 

• Full name & title. List your first and last name. Also, include the title of the role you are pursuing.
• Professional email address. Steer clear of unprofessional email addresses and instead use a clean format like [email protected].
• Phone number. List a number where you can be contacted easily. Make sure you also have a professional voicemail greeting.
• Location. Only list your city. Don’t list the street address or postcode as it’s now considered outdated as well as unsafe. Add “Willing to Relocate” here if applicable.
• LinkedIn. Include your LinkedIn profile if you think it could be relevant, but only if you’re an active user and there’s something an employer could find useful on there.

Don’t include:

• Date of birth: This is not required and you could open yourself up to the risk of age discrimination.
• Personal details: Your passport number, marital status, social security number, etc.

Make use of a summary

Sometimes data isn’t enough. Where your job application is concerned, that’s where your CV summary comes in handy. This is your way to introduce yourself to hiring managers that goes beyond the quantifiable information you’ve included in your CV’s content. No more than four well-written sentences should do the trick. 

Remember that hiring managers only have so much time, so make sure they’re engaging and encourage them to take a closer look at your entire CV. You can achieve this through action verbs, which should always be selected with a mind to your role and responsibilities. For example, some great verbs for data entry specialists could include “managed”, “compiled”, “updated”, or “organised”. 

Alongside allowing you to introduce yourself, your CV summary can also act as the deciding factor for why a hiring manager gets in touch with you for an interview. When there are so many candidates with similar backgrounds and qualifications, having an idea of who you are as a person can go a long way in helping employers understand whether you’d also be a good fit for the company.

You can also find several adaptable data entry specialist CV example summaries below:

Outline your data entry specialist work experience: data on your experience

Utilise reverse chronological order to list your most recent job at the beginning of this section, then work backwards. You could choose to go all the way back to your first job, but only if that doesn’t mean going back on your CV by more than 10-15 years. Relevance is always key in every aspect of your CV. 

When listing your work experience, you should have each employer and role as a subheading and then detail your input through concise bullet points that omit pronouns like  “I”. This is also a great section to make use of more action verbs to save space and prioritise how you contributed to your previous workplaces. 

Remember, your employer is trying to add to their team – think about how you fit into that equation. It could be your proven track record of meeting tight deadlines or even your undertaking of additional courses to stay up-to-date with the latest software that could be relevant to your role. 

Making space for your results and achievements in this CV section is even more important if you’re working remotely as an independent contractor. Employers will want to know that you’re still invested in the overall success of the company, even if you’re not an official employee. 

So, earn potential employers' trust by knowing what aspects of your previous work experience will most impress them and ensure it has pride of place in your employment history section. 

For additional ideas on what your data entry specialist employment history section could look like, take a look at the CV sample content below:

Include the relevant key skills that make you a great data entry specialist

This is the section to shine a light on the key skills you have either acquired during the course of your career or simply have a knack for. Your list should be a mixture of hard and soft skills. You can even prove your hard skills by including any qualifications or training you’ve undertaken. 

When it comes to being a data entry specialist, there will likely be specific skills that employers are keeping an eye out for. Some typical examples of sought-after hard skills in this line of work are computer skills and overall competency with technology. You may be expected to be familiar with certain computer software.

When it comes to soft skills, they can vary depending on what work environment you find yourself working in. For self-employed data entry specialists, self-motivation will be extremely important. Employers will want to know that you can deliver and get the job done without supervision. 

In-house data entry specialists, meanwhile, could consider expanding on soft skills such as: 

• Attention to detail. You will be reviewing data, as well as maintaining accurate account records. Ensuring everything is error-free is a must for both of these tasks.
• Excellent communication. You may also be responsible for answering calls, making you the voice of a company. Every call should be handled as professionally as possible.
• Strategy and execution. You can zoom out so you don’t lose sight of the bigger picture. However, you still possess a mastery of execution when it comes to the little details.

Don’t be afraid of varying your skills list depending on the job you’re applying for. Not every data entry specialist role will be exactly the same, so prioritise the skills you could see being the most useful for the position you’re applying for. 

If you’re still finding it hard to complete this section, let us take the lead. There are several pre-written key skills you can have your pick of in our CV builder. From there, you can just add some of your own ideas from the job description.

Take a look at what the skills box looks like in our data entry specialist template.

Detail your education & relevant data entry specialist certifications

Your education section should be fairly quick and easy to write. Using reverse chronological order, list either your academic qualifications or your secondary school education. Try not to include both if you pursued higher or further education to save space, and instead opt for the most relevant. 

If you don’t have any higher or further education to add to your CV, focus this section on your GCSEs or equivalent qualifications. For each qualification, you should have a subheading which is then followed by the qualification name, the institution you studied it at, your dates of attendance and the location. 

If you have any certifications or training that are relevant to being a data entry specialist, then this is the space to list them. Here are some examples of college qualifications you could consider listing: 

• ICDL certificate - Level 2 International Computer Driving Licence Certificate in IT User Skills (previously known as European Computer Driving Licence)
• Btec, diploma, GCSE, or A level in IT or administration
• Diploma in Business Administration

Pick the right CV layout and design for a data entry specialist CV

As data entry specialists can find themselves working in a variety of sectors, from healthcare to finance to transportation, the layout and design of your CV needs to be adaptable. The easiest way to do this is to keep things simple. 

But how does simple translate onto the page? First of all, your CV’s design should be fairly toned down. Make sure it’s entered correctly and organised appropriately. This will guarantee it’s reader-friendly so your data can shine on the page, free of distracting design elements.

Colour isn’t necessary, either. A simple template with a simple colour palette isn’t a boring choice. It demonstrates your understanding of a profession that prioritises other qualities and skills before stylistic creativity. The key is to make sure your CV’s layout is appropriate for the role you’re applying for. 

If you’re finding it hard to visualise what your data entry specialist CV could look like, we’ve got you covered. We have a variety of professionally designed CV templates for a range of professions. Let us do the designing so you can focus your energy on nailing your job applications.

Data entry specialist text-only CV example

Data entry specialist job market and outlook

As it’s generally less expensive for companies to have a virtual workforce, there are plenty of opportunities for data entry specialists, especially for independent contractors. In fact, one in five data professionals is outsourced.  

What type of salary you can expect as a data entry specialist

According to Glassdoor data, data entry specialists can expect to earn between £16,000 to £25,00 per year. Where you fall on this scale will depend on how much experience you have. Like many other professions, as you work your way up the career ladder into supervisorial roles you can expect to earn more. 

Key takeaways for building a data entry specialist CV

As a data entry specialist, you handle a diverse range of tasks. This means you need to show off a range of achievements on your CV. Tell the hiring manager about those multitasking skills by incorporating relevant keywords from the job description. 

This means you’ll need to customise your CV for each job application. But when you do,,you significantly increase your chances of capturing the attention of hiring managers and successfully passing through the ATS screening phase! 

Consider getting a helping hand from our CV builder if you want fewer things to think about as you craft your job-winning data entry specialist CV!