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Real Estate Coordinator Resume Example & Writing Guide

Behind countless successful property deals are real estate coordinators, working tirelessly to put all the paper pieces in place and keep smiles on the faces of everyone involved. How can the value of everything they do be captured in a resume? The step-by-step advice in this writing guide is illustrated with an adaptable real estate coordinator resume example.
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Real Estate Coordinator Resume Example & Writing Guide
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As a real estate coordinator, you are the point person for all the professionals who make prospective homeowners’ dreams come true.  If the time comes when your own dreams are pointing to a job change, you’ll need an exceptional real estate coordinator resume that does justice to your diverse abilities.

As you begin your search for your new work home, remember that we are here to help with your resume-writing task. Resume.io’s resources include more than 350 occupation-specific resume examples with writing guides. We encourage you to check those out.

The guide you’re reading now is designed to boost your real estate coordinator job hunt. Each writing step is backed by wording from an adaptable real estate coordinator resume sample you are free to modify in any way. Let’s start by:

  • Taking a look at the real estate coordinator role and job outlook
  • Reviewing the structure that all resumes have in common
  • Considering the best format for your real estate coordinator resume
  • Empowering each section of your resume with just the right content: header, profile, employment history, education and skills — plus just the right hint of personality
  • Designing a resume that will captivate recruiters and realtors alike.

Get ready to see results from your job search and career advancement efforts, in no time at all!

What does a real estate coordinator do?

Real estate coordinators — sometimes referred to as real estate transaction coordinators — act as a liaison between real estate agents, clients, escrow companies, and mortgage brokers during real estate transactions. All parties involved rely on their ability to communicate, work in a team, and provide many different forms of administrative support.

It’s been said that real estate coordinators handle the most difficult parts of a real estate transaction: paperwork submission, legal requirements and ensuring all parties end up satisfied with the deal.

Their specific tasks may be grouped according to two separate transaction stages. In the listing manager role (listing to contract), real estate coordinators oversee all aspects of seller transactions from initial contact to executed purchase agreement. As transaction coordinator (contract to closing), they oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.

According to salary.com, the average salary for U.S. real estate coordinators in August 2022 was $55,841 as of August 29, 2022, within a range of $50,223 to $62,856. 

Employment growth for real estate coordinators would be consistent with the job outlook for real estate brokers and sales agents. The U.S. Bureau of Labor Statistics has projected the demand for those professionals to increase by 5% from  2021 and 2031, about as fast as the occupational average.

How to write a real estate coordinator resume

Your real estate coordinator resume should be structured the same way as virtually all other resumes, regardless of occupation. All of these components should fit on a single page:

  • Resume header
  • Profile
  • Employment history section
  • Education section
  • Skills section
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Choosing the best format for a real estate coordinator resume

The most commonly used chronological resume format is ideal for real estate coordinators who have worked primarily in employee positions. Recruiters prefer this format because it’s easy to trace your employment history in reverse order of dates, starting with your current or most recent position and working backwards. 

Real estate coordinators who are self-employed, acting as consultants, might consider the functional resume format, emphasizing skills or even niche specialties. 

A hybrid (combination) format incorporates both functional and chronological elements.

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Resume header

A well-designed resume header will give hiring managers the kind of professional first impression you hope will stick. Off the top, it sets your job application apart visually from everyone else’s. It also helps make your resume look inviting to read at a glance. The surrounding white space provides balance to offset the text-dense black segments.

Most important, the recruiter’s eyes will be drawn to where your name, occupation and contact information are displayed prominently on the page. It will be easy to come back to this and know immediately how to get in touch when you are shortlisted for an interview!

With minimal extra effort, you can double the visual impact with a cover letter header that matches.

Real estate coordinator profile example

What exactly is a resume profile (also known as the summary or personal statement )?

It’s much more than a story of your real estate industry experience. A profile is professionally focused and shows off your biggest wins and your professional demeanor. You do want to add a little creativity, but don’t get too casual. 

You have three to five sentences (100-200 words), depending on space, to wow recruiters. Think about your proudest achievements, talents and milestones and highlight them here. If you have data or specific examples, by all means use them. The more detailed you can be, the better sense of your career you give. Add strong action verbs and vivid descriptions. Don’t be shy about your accomplishments! 

Remember that you don’t have to cram everything in this small space; your cover letter is meant to complement your resume so you can add more details there.

Below is a real estate coordinator resume sample profile you can customize.

Adaptable resume profile summary sample

Dedicated Real Estate Coordinator with over 11 years of experience in fast-paced office environments. Highly organized and capable of overseeing multiple projects at once. Adept in most office technology and billing systems. Proficient in managing real estate company databases and handling accounts, while proactively collaborating with landlords, tenants, and clients. Motivated, innovative, and ready to join and support your real estate team. 

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Employment history sample

As a real estate transaction coordinator, you play an important role in selling homes and finding new homes for clients. You need strong working relationships and analytical skills to be great at your job. At times, you will be juggling many different transactions, so multitasking is the norm. While you may be responsible for tasks that require simple computer skills, such as data entry, you will also need to be extremely organized. You must remember to follow up on every aspect of a real estate transaction.

So what does that all mean for your employment history ?

To impress recruiters, you need to show your growth in responsibilities and knowledge of the real estate industry. Make each previous job count by describing not just what you did, but how you did it. There's no need to list the same skills for each job. Once you say you used Excel, you don’t need to waste space mentioning it again. Instead, show off your problem-solving abilities by explaining how you overcame a challenge at work at the results you achieved.

If you have expertise in a particular area, make sure you highlight that. For instance, real estate agents rely more and more on social media to publicize their listings. If you have social media accounts, or better yet, have managed business accounts, that may give you an edge over another candidate. Remember to use powerful action verbs that showcase your skills and abilities. 

Below is a real estate coordinator employment history resume sample you can modify.

Adaptable resume employment history sample

Listing Manager at Karen Holt Real Estate, Avon, CT
May 2013 — Current

  • Oversee buyer and seller relationship from initial contact to purchase agreement, keeping sellers fully informed with timely updates.
  • Support three agents and manage up to 25 transactions at a time, freeing up seven hours of agent time per transaction on average.
  • Prepare all necessary listing materials for agent and client review.
  • Refine process for information collection and input into client database and transaction management systems, boosting efficiency and accuracy.

Real Estate Coordinator at Florence Realtors, Stamford, CT
September 2011 — April 2013

  • Oversaw buyer and seller relationship and transactions from purchase agreement to closing, maintaining excellent communication throughout.
  • Managed and maintained a balanced budget of $1.5 million.
  • Scheduled property inspections and repairs, averaging 18 per month.
  • Handled all aspects of closing, including scheduling and coordinating.
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Real estate coordinator education example

Your education section can be a simple listing if you have more than a couple of years of experience in the field. If you are just entering the job market, you may want to move this section up above the employment history section and add any classes that are relevant to show hiring managers you have the basic knowledge it takes to do the job.

In most states, real estate transaction coordinators need to be certified. Make sure you list your certification here. If you have several certifications or honors, consider creating a separate section for them. Another category to consider is professional affiliations. Those can be added here or separately. You can mix and match these sections. For example: "Education and Affiliations" or "Certifications and Honors."

You do not need to list your high school diploma if you have a certificate and a bachelor’s degree.

Here is the education section from a real estate coordinator resume you can adapt for your own use.

Adaptable resume education section sample

Certified Real Estate Brokerage Manager, Real Estate Business Institute, Chicago
January 2013

Bachelor of Communications, University of Connecticut, Storrs
August 2009 — May 2013

  • Graduated magna cum laude. 
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CV skills example

Your CV skills section should serve as an influential summary conveying the value you bring as a real estate coordinator. This is the place to pull out your most highly desired skills. Think about skills you have that others may not. These high-level skills will help you stand out from other applicants. 

Consider making a master list of all your attributes and abilities, and cherry-picking from that list. Write as much of them out in a separate document, then - choose the most relevant ones for each specific employer / situation.

Analyze each job listing and try to match the exact keywords and phrases to improve your chances of getting past the computerized screening , or Applicant Tracking System (ATS). Personalize all the sections of your resume to best fit each job for which you apply. 

You should aim for a balance of interpersonal skills and the real-estate specific skills you need to do the job well. 

Check out a real estate coordinator CV sample for the skills section below.

Adaptable resume skills section sample
  • Interpersonal Communication Skills
  • Project Management
  • Knowledge of Real Estate Software
  • Office Billing Systems
  • Strong Organizational Skills
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Layout and Formatting

Because you’re a real estate professional, we don’t really have to tell you that staging is important. Seeing past visual clutter to professional potential requires time and imagination and busy hiring managers are not going to bother. First impressions may be your only chance, so make it count with a great design! 

Remember that the layout is a medium through which to show off your talents, so make sure your contact information, section headings, and job titles are easy to find when a recruiter is scanning quickly. A couple more tips: A little bit of color goes a long way (predominantly - in the header or in skill visualizations) and use a font recommended for legibility (Georgia, Verdana, Arial etc.).

To get a jumpstart, use Resume.io’s field-tested resume templates , which apply design best practices to help you create a clean, eye-catching resume. We recommend our template styles for a social-media-savvy look, or our   professional designs for a more traditional look. Using a dedicated resume builder tool, such as ours will eliminate the possibility of formatting errors and give you a polished, PDF document.

Key takeaways

  1. An outstanding real estate coordinator resume can put you in a class of your own when you apply for  attractive job opportunities that are a perfect match.
  2. Custom-tailor your resume to fit each specific job application, including the type of practice and work environment.
  3. Analyze the listed job requirements carefully so you know what to emphasize, being mindful of keywords to avoid ATS rejection
  4. Using a field-tested resume template — just like the one used to create our adaptable real estate coordinator resume example — is the easiest way to ensure that your resume looks the part of the professional you are..

Get started now and take your career advancement to the next stage!

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